What is Docspace?

Docspace is a dedicated workspace within the application that allows users to organize, store, and manage files and folders related to specific applications. It acts as a digital storage area where users can collaborate, share, and maintain documents in a structured way.

Key feature of Docspace

Creating Folders:

Inside Docspace, you can create folders to organize files by categories, project phases, or other logical groupings.

Uploading Files:

  • Easily upload files directly into folders or at the root level of Docspace.

  • Drag and drop functionality makes it simple to add new files.

File Operations:

  • Perform operations like renaming, moving, copying, or deleting files and folders within Docspace.

Sharing & Collaboration:

  • Share specific files or folders with other users within the project or application.

How to Create a Docspace

Creating a Docspace allows you to organize and manage files and folders related to your project. Follow the instructions below to create a new Docspace.

Step 1: Access the Docspace Page:

  • Double click on the Application. It will navigate to the Docspace page.

Step 2: Click on ‘Create’:

  • On the Docspace page, locate the Create button on the left sidebar.

  • Click on the Create button to start the process of creating a new Docspace.

Step 3: Enter the Docspace Name:

  • An input box will appear, prompting you to enter the name of the new Docspace.

  • Enter a suitable name for your Docspace.

Naming Guidelines:

  • Do not use any special characters such as !@#$%^&*() or symbols like /.

  • Do not use spaces in the name. Instead, you can use underscores _ or hyphens - if needed.

Example: Project_Docspace, Client-Docs

Step 4: Click ‘Create’:

  • After entering a valid name, click on the Create button to confirm and create the new Docspace.

  • Once created, you will be redirected to the Docspace page.

How to View the Top 5 Docspaces

Follow these steps to view the top 5 Docspaces based on usage in your application:

Step 1: Click on the Application

  • Select the specific Application you want to work with.

  • This action will navigate you to the Docspace associated with that Application.

Step 2: Locate the “Expand” Button

  • On the Docspace page, find the Expand button, usually represented by an arrow icon.

Step 3: Click on the “Expand” Button

  • Click on the Expand button to reveal more details about your storage and Docspace usage.

Step 4: View the Top 5 Docspaces

  • After expanding the section, you will see more information, including:

    • Your current storage usage.

    • A list of your top 5 Docspaces, often sorted by storage usage.

Additional Tips:

  • The top 5 Docspaces may be displayed using a bar chart to visually represent their relative storage usage.

  • You might also see a pie chart illustrating how these Docspaces contribute to your overall storage usage.

  • There may be an option to click on each Docspace name to view more details, such as the files and folders inside or additional usage statistics.